1 Name
The Club shall be called ‘The Huddersfield Giants Supporters Association’. (Hereinafter referred to as the HGSA).
2 Objectives
The objectives of the HGSA shall be to promote the Huddersfield Giants Rugby League Club (HGRLFC) in the development of the Huddersfield Giants teams and raising funds for junior development. The HGSA will also represent the best interests of the supporters.
3 Membership
3.1 Membership shall be open to all supporters of Rugby League.
3.2 Membership fees shall be reviewed and agreed by the General Committee annually at its September meeting.
3.3 All members joining the HGSA shall be deemed to accept the terms of this Constitution and any Bye-Laws published from time to time by the HGSA.
3.4 The annual membership fee covers the period from 1st January to 31st December each year.
3.5 Those eligible can join the HGSA by using the online form or at any event with an HGSA presence.
3.6 Individual membership of the HGSA ceases on non-payment of the annual fee.
3.7 The HGSA is committed to diversity, equality and inclusivity in all aspects of its work and engagement.
4. Management
4.1 The affairs of the HGSA shall be conducted by an Executive Committee supported by a General Committee.
4.2 The Executive Committee, who shall be honorary, shall consist of a Chair, Deputy-Chair, Treasurer, Secretary, and Deputy Officer who shall be elected biannually at the Annual General Meeting. If the post of any Executive Committee member should fall vacant after such an election, the Executive Committee shall have the power to fill the vacancy.
4.3 All Executive Committee members shall be members of the HGSA.
4.4 The Executive Committee may appoint members to a General Committee to assist with the work of the HGSA on an as required basis.
5. General Meeting
5.1 Annual General Meeting
The HGSA shall hold an Annual General Meeting (AGM) in the month of October each year. HGSA members will be provided with at least 21 days’ notice of the AGM. Should any member have any issue relevant to the HGSA that they wish to be considered at the AGM they should advise the Secretary at least 10 days prior to the AGM meeting date. Any items raised after that time shall not be dealt with at the AGM unless it may directly affect the outcome of the meeting in relation to the Executive Committee members that are or are not up for election.
5.1.1 Approve the minutes of the previous year’s AGM
5.1.2 Receive reports from the Chair and Secretary
5.1.3 Receive a report from the Treasurer.
5.1.4 Receive a report from the independent person who audited the accounts.
5.1.5 Approve the Annual Accounts.
5.1.6 Approve the Annual Membership fee.
5.1.7 Elect the Executive Committee as required by section 4.2. 5.1.8 Consider any changes to the Constitution.
5.1.9 Appoint an independent person to audit the HGSA accounts for the coming year.
5.1.10 Deal with any other relevant business as notified to the Secretary in line with the above.
5.2 Extraordinary General Meeting
An Extraordinary General Meeting (EGM) shall be called by application in writing to the Secretary supported by at least 10 members of the HGSA. The Executive Committee shall also have the power to call an Extraordinary General Meeting by decision of a simple majority of its members.
5.3 Notices
At least 21 days’ notice shall be given to all HGSA members of any General Meeting.
5.4 Voting
5.4.1 With the exception of changes to the Constitution decisions put to a vote shall be resolved by simple majority at General Meetings.
5.4.2 The Chair of the HGSA shall hold a deliberative as well as a casting vote.
5.4.3 HGSA members are eligible to vote in person at General Meetings 5.5 Quora The quorum at General Meetings shall be 10% of the members and the quorum for General Committee Meetings shall be 6 members.
5.6 Changes to the Constitution
5.6.1 Any change to the Constitution shall require a two thirds majority of those present and eligible to vote at a General Meeting.
5.6.2 Notice shall be given to all HGSA members of any General Meeting as specified in 5.3.
5.6.3 All proposals for changes to the Constitution shall be signed by two members eligible to vote at a General Meeting. The proposals will be reviewed by the Executive Committee and any changes brought to the AGM for consideration. If required, an EGM can be called as per 5.2 above if the Executive Committee deem an urgent review is required.
6. Finance and Accounts
6.1 The financial year shall run from 20th October to 19th October each year.
6.2 The Treasurer shall be responsible for the preparation of the annual accounts of the HGSA.
6.3 The accounts shall be audited by an independent person appointed at the Annual General Meeting.
6.4 All cheques drawn against HGSA funds shall be signed by the Treasurer and one of the two other Executive Committee members appointed by the Executive Committee to do so.
6.5 The HGSA will make an annual donation to HGRLFC as per section 2 above. The amount donated shall be decided by the Executive Committee and reported in the Treasurer’s Report to the AGM
7 Bye-Laws
The Executive Committee shall have the power to publish and enforce such bye-laws as the membership feels necessary to govern the activities of the HGSA.
8. Expulsion of Members
The HGSA shall operate a fair system for deciding upon the expulsion of a Member as laid down by the ‘Law of Natural Justice’.
9. Dissolution
In the event of the dissolution of the HGSA, any assets thereof shall not be distributed amongst the members of the HGSA in any way whatsoever but shall be donated to the youth development at HGRLFC.
